Terms of Service

Last updated: January 24, 2026

Please read these Terms of Service ("Terms", "Terms of Service") carefully before using the https://car-expenses.com website and the CarExpenses application (the "Service") operated by CarExpenses ("us", "we", or "our").

Your access to and use of the Service is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users, and others who access or use the Service.

Your use of the Service is also governed by our Privacy Policy, which describes how we collect, use, and protect your personal information in accordance with applicable privacy laws, including Alberta's Personal Information Protection Act (PIPA).

About the Service

CarExpenses is a vehicle expense tracking application designed to help individuals, families, and small businesses monitor and manage costs associated with their vehicles. The Service allows you to record and track fuel purchases and consumption, vehicle maintenance and repair expenses, parking fees, fines, and other vehicle-related costs, travel records and mileage for personal or tax purposes, vehicle documents and records, and service and maintenance schedules.

The Service is provided as a Progressive Web Application (PWA) accessible through web browsers and mobile devices.

General Conditions

Your use of the Service is at your sole risk. The service is provided on an "as is" and "as available" basis.

Technical support is available via email and through the contact form on our website.

You understand that CarExpenses uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the Service.

You must not modify, adapt or hack the Service or modify another website so as to falsely imply that it is associated with the Service, CarExpenses, or any other CarExpenses service.

We may, but have no obligation to, remove Content and Accounts containing Content that we determine in our sole discretion are unlawful, offensive, threatening, libelous, defamatory, pornographic, obscene or otherwise objectionable or violates any party's intellectual property or these Terms of Service.

Verbal, physical, written or other abuse (including threats of abuse or retribution) of any CarExpenses customer, employee, member, or officer will result in immediate account termination.

You understand that the technical processing and transmission of the Service, including your Content, may be transferred unencrypted and involve (a) transmissions over various networks; and (b) changes to conform and adapt to technical requirements of connecting networks or devices.

You must not transmit any worms or viruses or any code of a destructive nature.

If your storage usage significantly exceeds the limits of your subscription plan, or significantly exceeds the average storage usage (as determined solely by CarExpenses) of other CarExpenses customers on the same plan, we reserve the right to contact you to upgrade your plan or reduce your storage consumption.

The failure of CarExpenses to exercise or enforce any right or provision of the Terms of Service shall not constitute a waiver of such right or provision.

Accounts

When you create an account with us you must provide a valid email address and any other information that is accurate, complete, and current at all times to complete the signup process. Failure to do so constitutes a breach of the Terms, which may result in immediate termination of your account on our Service.

You must be 13 years or older to use this Site and Service. You must be a human — accounts registered by "bots" are not permitted and in the case of determining these accounts will be deleted immediately.

You are responsible for safeguarding the password that you use to access the Service and for any activities or actions under your password, whether your password is with our Service or a third-party service. CarExpenses cannot and will not be liable for any loss or damage from your failure to comply with this security obligation.

You are responsible for all Content posted and activity that occurs under your account, including activity by users you have invited to your account with Driver, Admin, or other roles.

You agree not to disclose your password to any third party. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.

You cannot use the Service for any illegal or unauthorized purpose. You must not, in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright laws).

Your Data and Content

You retain ownership of all data you enter into the Service, including but not limited to vehicle information, expense records, refuel logs, travel records, documents, and attachments ("Your Data").

You may export Your Data at any time using the export functionality provided in the Service. We are committed to data portability and will never hold your data hostage.

You are responsible for maintaining backups of Your Data. CarExpenses performs regular backups but is not liable for any loss of data.

By using the Service, you grant CarExpenses a limited license to process Your Data solely for the purpose of providing and improving the Service. We will never sell Your Data to third parties or use it for advertising purposes.

We retain Your Data for as long as your account is active or as needed to provide you services. Upon account deletion request, we will delete or anonymize Your Data within 30 days, except where retention is required by applicable law or for legitimate business purposes such as resolving disputes or enforcing our agreements.

Data Storage and International Transfer

Your personal information and data are stored on servers located in the United States. By using the Service, you acknowledge and explicitly consent to the transfer of your personal information to the United States, where data protection laws may differ from those in your country of residence, including Canada.

While your information is stored in the United States, it may be accessible to US courts, law enforcement, and national security authorities in accordance with US laws, including the USA PATRIOT Act. We take reasonable steps to ensure your information is treated securely and in accordance with these Terms of Service and our Privacy Policy.

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit and at rest, regular security assessments, and access controls limiting who can view your information.

Data Security and Breach Notification

We are committed to protecting Your Data and have implemented reasonable security measures to prevent unauthorized access, disclosure, modification, or destruction of your personal information.

In the event of a data breach affecting your personal information that poses a real risk of significant harm, we will notify you and the Office of the Information and Privacy Commissioner of Alberta (or other applicable regulatory authorities) without unreasonable delay, as required by Alberta's Personal Information Protection Act and other applicable laws. Such notification will include a description of the breach, the types of information involved, and steps you can take to protect yourself.

Multi-User Accounts

Certain subscription plans allow you to invite additional users to your account with various permission levels (Owner, Admin, Driver, Viewer). As the account Owner, you are responsible for the activity of all users you invite.

You may remove users from your account at any time. When a user is removed, their access is immediately revoked, but records they created while having access will remain in your account.

Users invited to your account must also comply with these Terms of Service. Violations by invited users may result in termination of your entire account.

Account Contested by 2 or More Parties

In the case of an account being contested by 2 or more parties, CarExpenses will determine whom to grant ownership of the account to in the following way:

Ownership of a Premium account: the ownership of a premium account will be granted to whichever party made the most recent payment on the account unless proven otherwise.

Ownership of a Free account: the ownership of a free account will be granted to whichever party originally signed up for the account unless proven otherwise.

Payment, Refunds, Upgrading and Downgrading Terms

We have the right to charge fees for our services. You'll need to pay those fees (plus any applicable taxes), as set out in the specific conditions for the service or plan you choose.

All paid plans must be associated with a valid payment method. Free accounts are not required to provide payment details. An upgrade from the free plan to any paying plan will immediately bill you. The Service is billed in advance on a monthly or annual basis depending on your selected plan.

We offer a 14-day money-back guarantee on all paid plans. If you are not satisfied with the Service, contact us within 14 days of your initial purchase for a full refund. After the 14-day period, there will be no refunds or credits for partial months of service, upgrade/downgrade refunds, or refunds for months unused with an open account.

For any upgrade or downgrade in plan level, your payment method will automatically be charged the new rate on your next billing cycle. Downgrading your Service may cause the loss of access to certain features, vehicles beyond your new plan's limit, or storage capacity of your Account. CarExpenses does not accept any liability for such loss.

Service and Price Modifications

We reserve the right, at our sole discretion, to change, modify or discontinue the Service permanently or temporarily with or without notifying you. CarExpenses can make changes to prices or services without being liable to you or any third party.

For price increases on paid plans, we will provide at least 30 days notice via email to your registered email address. You may cancel your subscription before the price increase takes effect.

Cancellation or Termination

You may terminate this Agreement by requesting your Account to be deactivated and deleted while logged into the Service. Before terminating, we recommend exporting Your Data using the export functionality provided.

CarExpenses may also terminate your right to use the Site and/or Services with or without cause at any time. CarExpenses shall notify you via email to your registered email account if we terminate your Account. Your obligation to pay accrued charges and fees up to the date of termination shall survive any termination of this Agreement.

Upon termination, you will lose access to Your Data. We recommend exporting all data before requesting account termination.

Copyright and Intellectual Property Rights

We do not claim any ownership rights over the data and content you provide to CarExpenses. Your vehicle records, expense data, and uploaded documents will remain yours.

The look and feel of the Service is © 2026 CarExpenses. All rights reserved. The name and logos of CarExpenses are trademarks of CarExpenses. All rights reserved. These trademarks cannot be used without the permission of CarExpenses.

The Products and Services, including all content included on our user interfaces or delivered to members as part of the Products and Services, including but not limited to source code, data compilations, software, visual design elements and concepts are the property of CarExpenses and protected by international copyright, trade secret or other intellectual property laws and treaties.

Third Party Links and Services

Our Site and/or Services may include links to certain websites, materials, or content developed by Third Parties and not owned or controlled by CarExpenses. We may also integrate with third-party services such as payment processors, mapping services, and cloud storage providers. CarExpenses has no control over and assumes no responsibility for the content, privacy policies, or practices of any third party web sites or services.

You further acknowledge and agree that CarExpenses shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods or services available on or through any such web sites or services. We strongly advise you to read the terms and conditions and privacy policies of any third-party web sites or services that you visit.

Indemnification

You agree to indemnify, defend, and hold harmless CarExpenses, its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable legal fees) arising out of or related to: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any rights of a third party, including intellectual property rights; or (d) any content you submit, post, or transmit through the Service.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL CAREXPENSES, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM (I) YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICE; (II) ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICE; (III) ANY CONTENT OBTAINED FROM THE SERVICE; AND (IV) UNAUTHORIZED ACCESS, USE, OR ALTERATION OF YOUR TRANSMISSIONS OR CONTENT, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, WHETHER OR NOT WE HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.

IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU FOR ALL CLAIMS RELATING TO THE SERVICE EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID TO CAREXPENSES IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED CANADIAN DOLLARS (CAD $100).

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES OR THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. ACCORDINGLY, SOME OF THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Disclaimer

THE MATERIALS CONTAINED ON THE CAREXPENSES SITE AND SERVICES ARE PROVIDED "AS IS". YOU AGREE THAT YOUR USE OF THE SITE SHALL BE AT YOUR SOLE RISK. TO THE FULLEST EXTENT PERMITTED BY LAW, CAREXPENSES, ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, IN CONNECTION WITH THE SERVICE AND YOUR USE THEREOF.

CAREXPENSES MAKES NO WARRANTIES OR REPRESENTATIONS ABOUT THE ACCURACY OR COMPLETENESS OF THIS SITE'S CONTENT OR THE CONTENT OF ANY SITES LINKED TO THIS SITE AND ASSUMES NO LIABILITY OR RESPONSIBILITY FOR ANY (I) ERRORS, MISTAKES, OR INACCURACIES OF CONTENT, (II) PERSONAL INJURY OR PROPERTY DAMAGE, OF ANY NATURE WHATSOEVER, RESULTING FROM YOUR ACCESS TO AND USE OF OUR SERVICE, (III) ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SECURE SERVERS AND/OR ANY AND ALL PERSONAL INFORMATION AND/OR FINANCIAL INFORMATION STORED THEREIN, (IV) ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM OUR SERVICE, (V) ANY BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE WHICH MAY BE TRANSMITTED TO OR THROUGH OUR SERVICE BY ANY THIRD PARTY, AND/OR (VI) ANY ERRORS OR OMISSIONS IN ANY CONTENT OR FOR ANY LOSS OR DAMAGE OF ANY KIND INCURRED AS A RESULT OF THE USE OF ANY CONTENT POSTED, EMAILED, TRANSMITTED, OR OTHERWISE MADE AVAILABLE VIA THE SERVICE.

CAREXPENSES IS NOT RESPONSIBLE FOR THE ACCURACY OF ANY FUEL CONSUMPTION CALCULATIONS, EXPENSE TRACKING, MILEAGE REPORTS, OR OTHER REPORTS GENERATED BY THE SERVICE. USERS SHOULD VERIFY IMPORTANT DATA INDEPENDENTLY AND NOT RELY SOLELY ON THE SERVICE FOR FINANCIAL, TAX, OR LEGAL PURPOSES. IF YOU USE THE SERVICE FOR TAX DEDUCTION PURPOSES, YOU ARE SOLELY RESPONSIBLE FOR ENSURING COMPLIANCE WITH APPLICABLE TAX LAWS AND REGULATIONS.

CAREXPENSES DOES NOT WARRANT, ENDORSE, GUARANTEE, OR ASSUME RESPONSIBILITY FOR ANY PRODUCT OR SERVICE ADVERTISED OR OFFERED BY A THIRD PARTY THROUGH THE SERVICE OR ANY HYPERLINKED SERVICE OR FEATURED IN ANY BANNER OR OTHER ADVERTISING, AND CAREXPENSES WILL NOT BE A PARTY TO OR IN ANY WAY BE RESPONSIBLE FOR MONITORING ANY TRANSACTION BETWEEN YOU AND THIRD-PARTY PROVIDERS OF PRODUCTS OR SERVICES.

AS WITH THE PURCHASE OF A PRODUCT OR SERVICE THROUGH ANY MEDIUM OR IN ANY ENVIRONMENT, YOU SHOULD USE YOUR BEST JUDGMENT AND EXERCISE CAUTION WHERE APPROPRIATE.

Force Majeure

CarExpenses shall not be liable for any failure or delay in performing its obligations under these Terms due to circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, riots, embargoes, pandemics or epidemics, acts of civil or military authorities, fire, floods, earthquakes, accidents, strikes, labour disputes, power failures, equipment or software failures, internet or telecommunications outages, or actions or omissions of third-party service providers.

Dispute Resolution

In the event of any dispute, claim, or controversy arising out of or relating to these Terms or the Service, you agree to first attempt to resolve the dispute informally by contacting us at hello@car-expenses.com. We will attempt to resolve the dispute through good faith negotiations within 30 days.

If the dispute cannot be resolved through informal negotiations, either party may pursue formal legal remedies in accordance with the Governing Law and Jurisdiction provisions below.

Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of the Province of Alberta and the federal laws of Canada applicable therein, without regard to conflict of law principles.

You agree to submit to the exclusive jurisdiction of the courts located in the Province of Alberta, Canada, for the resolution of any disputes arising out of or relating to these Terms or your use of the Service. You waive any objection to venue in such courts and agree not to assert that such courts are an inconvenient forum.

Assignment

You may not assign or transfer these Terms or your rights hereunder, in whole or in part, without our prior written consent. Any attempted assignment without such consent shall be void. We may assign these Terms without restriction, including in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of our assets. Subject to the foregoing, these Terms will bind and inure to the benefit of the parties and their respective successors and permitted assigns.

Severability

If any provision of these Terms is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid, legal, and enforceable, or if modification is not possible, shall be severed from these Terms. The invalidity or unenforceability of any provision shall not affect the validity or enforceability of any other provision of these Terms, and all remaining provisions shall continue in full force and effect.

Changes To These Terms of Service

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. Any new features that augment or enhance the Site, including the release of new tools and resources relating to the Service, shall be subject to the Terms of Service.

For material changes to these Terms, we will provide at least 30 days notice via email to your registered email address or by posting a prominent notice on the Service before the changes become effective. What constitutes a material change will be determined at our sole discretion.

Continued use of the Service after any such changes shall constitute your consent to such changes. You can review the most current version of the Terms of Service at any time at: https://car-expenses.com/terms

Entire Agreement

These Terms, together with our Privacy Policy and any other legal notices or policies published by us on the Service, constitute the entire agreement between you and CarExpenses regarding your use of the Service. These Terms supersede any prior agreements between you and CarExpenses (including, but not limited to, any prior versions of the Terms of Service).

No waiver of any term of these Terms shall be deemed a further or continuing waiver of such term or any other term. Our failure to assert any right or provision under these Terms shall not constitute a waiver of such right or provision.

Contacting Us

If you have any questions about these Terms of Service, please contact us at hello@car-expenses.com or through our contact form.

For privacy-related inquiries or to exercise your rights under Alberta's Personal Information Protection Act (PIPA), please contact our Privacy Officer at privacy@car-expenses.com.

Our mailing address is:
CarExpenses
Calgary, Alberta, Canada

BY USING THE SERVICE, YOU ACKNOWLEDGE THAT YOU HAVE READ THESE TERMS OF SERVICE, UNDERSTOOD THEM, AND AGREE TO BE BOUND BY THEIR TERMS AND CONDITIONS.