Fuel Tracker, Mileage Log, Tire Manager & More — All in One App

The dashboard is your home screen — a single view of everything that needs attention across all your vehicles. At the top, a fleet summary bar shows combined expense totals for the current month, with the ability to swipe through previous months for quick spending comparisons. Below that, each vehicle appears as a card with quick-action buttons — add an expense, log a refuel, create a checkpoint, or start a trip — so the most common tasks are always one tap away.

The dashboard surfaces alerts and reminders from across the app so nothing slips through the cracks. Expiring or expired documents and safety equipment from the Digital Glovebox — insurance policies, registrations, first aid kits, fire extinguishers. Upcoming or overdue services from your maintenance reminders — oil changes, tire rotations, inspections. Overdue and upcoming items from your vehicle tasks. Everything that needs your attention is surfaced in one place, so you don't need to check each feature separately.

A recent activity feed rounds out the dashboard with the latest entries across all vehicles — expenses, refuels, checkpoints, and trips — including who logged each entry. For shared accounts with multiple drivers, the feed shows what's been happening across the household or team at a glance, keeping everyone informed without needing to open each vehicle individually.

CarExpenses starts with your vehicles. Add cars, motorcycles, trucks — whatever you drive — and keep all the details in one organized place. Each vehicle profile stores the basics: make, model, year, color, VIN, and a display name you choose. Go deeper with specifications like trim level, transmission type, engine type, displacement, and — critically — fuel tank volume, which the app uses for partial fill-up consumption estimates. Record your starting odometer reading when you add the vehicle so all mileage-based features — fuel economy, maintenance reminders, tire mileage — work accurately from day one.

Every vehicle has a status that reflects its current situation: Active, Paused, On Maintenance, On Repairs, or Sold. Statuses help you organize your garage at a glance — see which vehicles are on the road, which are in the shop, and which you've moved on from. For a more detailed history of status changes and the reasons behind them, you can use checkpoints to log dated notes and photos whenever a vehicle's situation changes.

Attach photos and documents — a photo of the car, the purchase agreement, title paperwork — and record purchase information including price, date, and seller details. Add notes for anything else worth remembering. For shared accounts, every family member or team driver with access sees the same vehicle profiles, so everyone has the specs, the VIN, and the documents they might need — without texting each other or digging through a glove compartment.

Pulled over and need your insurance number? Stuck on the highway and can't remember your roadside assistance phone number? Looking for your policy details after a fender bender? Your physical glove box is a mess of crumpled papers — your Digital Glovebox in CarExpenses puts everything at your fingertips. Store every important vehicle document with the key details you actually need in the moment: insurance policy numbers, emergency phone numbers, roadside assistance membership IDs, registration details, warranty coverage info, and more. No digging, no scrolling through email, no calling your spouse to read you the number off a card — just open the app and the information is right there.

The Glovebox also tracks your vehicle's safety equipment — first aid kits, fire extinguishers, warning triangles, reflective vests, tire repair kits, and anything else you carry or are required to carry. Equipment with expiration dates gets the same dashboard alerts as documents, so you know when a first aid kit needs replacing or a fire extinguisher is past its inspection date. For drivers who cross borders or face roadside inspections, having a clear record of what's on board and whether it's current is more than convenience — it's compliance.

Every entry supports an optional expiration date, and the app surfaces expiring and expired items on your dashboard — so you know when insurance needs renewing, when a first aid kit is past its date, or when your registration is about to lapse. For shared accounts, every family member or team driver with access to the vehicle sees the same documents, equipment records, and expiration alerts — one source of truth, accessible from any device.

Most fuel tracker apps ask for two things: odometer and volume. That works well for full-tank-to-full-tank fill-ups, but falls apart whenever you don't fill completely or skip an entry — the consumption numbers become unreliable. CarExpenses takes a different approach: alongside odometer and volume, it captures your tank level after refueling using a slider that mimics your car's fuel gauge. Combined with your vehicle's tank volume (set once in vehicle settings), this extra data point gives the app a reasonable estimate of fuel consumption even with partial fill-ups — not as precise as full-tank-to-full-tank, since gauge readings are inherently approximate, but far better than having no data at all when your fill-up habits aren't perfectly consistent.

Every refuel logs the details that matter for both cost tracking and consumption analysis: date and time, odometer reading, fuel volume, price per unit and total cost, fuel type, and tank level. CarExpenses supports a wide range of fuel types — gasoline, diesel, biodiesel, LPG, CNG, electric, hybrid, and hydrogen — and even vehicles with two fuel tanks running on different fuels. Add the gas station location with one tap for your current GPS position or search by name and address. Attach receipt photos so you never lose track of what you paid. Tag fill-ups with labels like "Road Trip" or "City Driving" for smarter filtering, and link refuels to a specific trip to see the total fuel cost for that journey.

Multi-currency support means cross-border fill-ups are tracked in the currency you paid, with the actual bank-charged amount in your home currency recorded once your statement arrives. Whether you're tracking MPG, L/100km, or km/L, CarExpenses stores everything in metric internally and converts to your preferred units throughout the app — so your fuel economy numbers are always in the format you're used to reading.

Oil changes, new tires, parking tickets, insurance payments — it all adds up, and most drivers have no idea what their vehicle actually costs them. CarExpenses gives you a complete vehicle expense tracker that logs every cost with the detail you need for budgeting, tax prep, or just understanding where your money goes. Record odometer readings, attach receipts and invoices, break down costs into parts, labor, fees, and taxes, and categorize every expense — from routine oil changes and tire rotations to parking, tolls, fines, insurance, and registration fees.

Unlike basic expense trackers that give you a flat list of numbers, CarExpenses helps you analyze spending patterns across all your vehicles. See your true cost per mile driven, compare spending across categories and time periods, and understand which vehicles cost the most to own and operate. Multi-currency support lets you log expenses in any currency and record the actual amount your bank charged in your home currency — so your totals reflect what you really paid, not an approximate internet exchange rate.

Every expense supports location tagging — one tap for your current position or search by name and address — so you build a history of where you service your vehicles. Add tags like "Warranty," "Tax Deductible," or "DIY" for quick filtering, and link expenses to specific trips to see what each journey actually cost. For shared accounts, every family member or team driver can log expenses on the vehicles they have access to, creating a single unified maintenance and cost history that everyone can see.

Sometimes you need to record where things stand without logging a full expense or refuel. Maybe you hit a mileage milestone, noticed a new scratch after parking, want to anchor your odometer before a long trip, or just picked up the car from the shop and want to note the current state. Checkpoints in CarExpenses are lightweight, point-in-time snapshots of your vehicle — capturing the odometer reading and tank level at any moment, with none of the overhead of a full expense entry.

Each checkpoint can include a location (one tap for GPS or search by address), notes and photos to document what you observed, and custom tags for filtering later. Use them for pre-trip inspections, post-service condition checks, parking lot incident documentation, seasonal vehicle storage records, or anything else where you need a dated, located record of your vehicle's state at a specific moment.

Checkpoints also serve an important data quality role. Every checkpoint with an odometer reading gives the app another reference point for fuel consumption calculations and maintenance reminder intervals. If you notice your fuel economy numbers seem off or a maintenance reminder isn't tracking correctly, logging a checkpoint with an accurate odometer reading helps anchor the data. You can also link checkpoints to a trip to mark significant moments during a journey.

Typing in every gas station receipt gets old fast. CarExpenses includes a built-in AI receipt scanner that turns any receipt photo into a complete expense record in seconds. Snap a picture of a fuel receipt, maintenance invoice, parking stub, toll charge, or traffic fine — the app extracts the data automatically, opens the correct form pre-filled, and saves the receipt image as an attached document. No manual entry, no lost paperwork.

The scanner works with receipts in any language and any currency — English, French, Russian, Spanish, German, Chinese, and more. It detects the currency from symbols and country context, geocodes addresses so the location is saved with the record, and captures extra details like receipt numbers and itemized breakdowns in the comments field. Whether you're filling up at your local gas station or on a road trip abroad, the fuel receipt scanner and expense scanner handle it the same way.

For gig workers, delivery drivers, and anyone tracking car expenses for tax deductions, scanned receipts create the documentation you need at tax time — with dates, amounts, categories, and locations already filled in. Free accounts include 5 scans per month, with higher limits on paid plans.

Forgetting an oil change is easy. Forgetting it costs you later. CarExpenses includes a full car maintenance reminder system that watches your vehicle's service intervals and alerts you before something becomes overdue. Set up reminders for oil changes, tire rotations, brake inspections, fluid changes, filter replacements, spark plugs, belt replacements, and any other service your vehicle needs — each with its own interval based on mileage, time since the last service, or whichever comes first.

Unlike calendar reminders that fire on a fixed date regardless of how much you've driven, CarExpenses service interval reminders work the way manufacturer maintenance schedules actually work: your oil change might be due every 5,000 miles or 6 months, and the reminder triggers on whichever threshold you reach first. The app evaluates your latest odometer readings and the time elapsed since each service, and flags reminders as approaching or overdue on your dashboard — so you see what needs attention before you're past due, not after.

Every vehicle gets its own set of maintenance schedules, and every reminder is fully customizable — because a turbocharged engine and a naturally aspirated one don't need oil changes at the same interval, and a delivery van driven 40,000 miles a year needs more frequent service than a weekend car. For shared accounts, reminders are visible to everyone with access to the vehicle, so the whole family or team knows when maintenance is coming due.

Insurance premiums, loan payments, parking permits, registration fees — some vehicle costs follow a predictable schedule, and entering them manually every time is tedious work you shouldn't have to do. CarExpenses scheduled expenses let you define a cost template with a full breakdown (parts, labor, fees, taxes, total), pick a schedule — weekly, monthly, yearly, or one-time — and let the app generate the expense entries automatically. Each generated expense inherits the amount, currency, location, notes, and category from your template, so your records stay consistent without repetitive data entry.

Schedules are flexible enough to match how real payments work. Weekly schedules let you pick specific days of the week. Monthly schedules support specific dates like the 1st or 15th. Yearly schedules handle annual fees on fixed dates. Set a start date and an optional end date — or leave it open to run indefinitely. If you need to backfill past expenses, create a schedule with a past start date and generate all missed entries at once — useful when you're setting up tracking for payments you've already been making.

When a scheduled amount changes — say your insurance premium goes up at renewal — the right approach is to end the current schedule and create a new one with the updated amount and new start date. This keeps your history accurate: the old amount applies to the old period, the new amount applies going forward. If you need to correct a past mistake across all entries, the bulk-regenerate option re-creates every expense in the schedule from the template — useful for fixing an amount that was entered wrong from the start. Any individual expense created by a schedule can still be edited independently if a particular payment differed from the template.

Renew the registration, swap to winter tires, schedule that inspection — life with a car means a never-ending list of things to remember. Most car maintenance tracker apps ignore this entirely. CarExpenses includes a built-in vehicle task manager so nothing falls through the cracks. Create tasks per vehicle or for your account as a whole, set due dates and priorities, categorize them — purchases, appointments, seasonal prep, repairs, administrative items — and track each one through a simple To Do → In Progress → Complete workflow.

Set tasks to repeat weekly, monthly, or yearly for things that come back on a schedule — annual registration renewals, seasonal tire swaps, quarterly inspections. When you complete a recurring task, the next occurrence is automatically created with the correct due date, so you never have to remember to re-add it. Your dashboard surfaces overdue tasks at the top in red, shows visual countdowns on every card, and gives you a clear view of what needs doing across all your vehicles without digging through separate lists.

In shared accounts, anyone with Driver access or above can create, view, and complete tasks. Assign a task to a specific person so everyone knows who's responsible — one family member adds "rotate tires on the Honda," another completes it. Completed tasks stay in your history with a record of who finished them and when, making shared vehicle management simple for families, couples, and small teams.

Most drivers juggle two or more sets of tires — summer, winter, all-season — yet no vehicle expense app gives you a proper tire tracker to manage them. CarExpenses does. Create a tire inventory for every vehicle, log each tire's brand, model, size, and DOT date code, and track the full lifecycle from purchase to retirement. When it's time for a seasonal tire swap, a one-step changeover records the odometer, moves the outgoing set to storage, installs the new set, and optionally creates a service expense — all in a single operation.

The app automatically tracks tire mileage across every installation period, so lifetime totals keep growing whether you swap twice a year or rotate mid-season. Log tread depth measurements on each tire, and let the built-in tire wear warning system alert you when tread is getting low, when tires are aging past safe limits based on the DOT manufacture date, or when a stored set has been sitting too long. Every threshold — mileage warranty, age limit, minimum tread depth — is configurable per tire set, because not all tires wear the same.

Every tire purchase, partial replacement, and seasonal changeover links directly to your vehicle's expense history, so you can see exactly how much your tires cost per mile and how they contribute to your total cost of ownership — no separate spreadsheet, no guesswork, just accurate tire expense tracking inside the app you already use for fuel, maintenance, and every other vehicle cost.

Every driver parks multiple times a week, yet most vehicle expense apps treat parking as an afterthought — a single line in a spreadsheet with no location, no timer, and no context. CarExpenses changes that with a built-in parking tracker that saves your parking location with GPS, counts down your remaining time so you never get a ticket, and automatically creates a parking expense when you're done — no double entry, no forgotten receipts.

Start a parking session in one tap, and the app records where you parked. Set a duration — whether you paid for metered parking or are in a free time-limited zone — and a live countdown follows you across every screen. When time runs low, you'll know. When you leave, end the session, confirm the cost, and a linked expense is created instantly. If parking was free, the session still saves your spot so you can walk right back to your car using Google Maps directions.

Track parking costs across multiple vehicles, review your complete parking history with spend and duration stats, and keep every session organized for tax time — all in one app that already tracks your fuel, maintenance, and every other vehicle cost.

If you drive for work, deliveries, or business meetings, mileage tracking matters — for tax deductions, employer reimbursements, and understanding what each journey actually costs. CarExpenses makes it easy to start a travel right from the dashboard: tap the vehicle card, choose the travel type (business, personal, commute, charity, or medical), enter the purpose, select the starting point, and log the odometer reading — the whole process takes less than a minute. An active travel banner stays visible across every page of the app, letting you add waypoints or finish the travel without navigating away from whatever you're doing.

CarExpenses records odometer-based mileage — the actual readings from your vehicle's odometer at departure, each waypoint, and arrival. Both the CRA and IRS treat the vehicle's odometer as the definitive source of truth for total annual usage, and the ATO requires per-journey odometer readings for the logbook method. Per-travel odometer entries also create an internal consistency check — the end reading of one travel aligns with the start of the next — making your mileage log book far more resilient under audit than distance-only records.

Link refuels, expenses, checkpoints, and revenue to any travel to see the complete picture of what each journey cost and earned. The Travel Report summarizes all your travels for a selected period, vehicle, and tags — showing total distance, tax deductions, and percentage of business usage. Whether you're filing with the CRA, IRS, HMRC, or ATO, CarExpenses gives you the documented, odometer-verified mileage log that turns driving into deductions.

If your vehicle generates income, you need to track it alongside your expenses — otherwise you're only seeing half the financial picture. CarExpenses revenue tracking lets you log every dollar your vehicle earns: rideshare earnings from Uber and Lyft, delivery income from DoorDash, Instacart, and UberEats, rental income from Turo or private arrangements, advertising revenue and vehicle wrap payments, employer mileage reimbursements, and any other income source using custom revenue types. Each entry records the vehicle, date, earned amount, revenue type, location, and optional odometer reading.

Revenue entries support the same detail as expenses: multi-currency with your actual bank-charged home currency amount, location via GPS or search, tags for filtering ("Platform:Uber," "Cash," "Taxable"), notes, and attached files — payment statements, invoices, and receipts. Link a revenue entry to a specific trip to see what that journey earned alongside what it cost in fuel, tolls, and other expenses.

The real value comes from the profitability report — select a vehicle and a time period, and the app shows total revenue alongside total expenses, giving you a clear picture of whether your vehicle is making money or costing money. For gig workers, delivery drivers, and anyone renting out their car, this is the metric that matters: not just what you earned, but what you earned after fuel, maintenance, insurance, and every other cost.

Car loan and lease payments are often the single largest vehicle expense — yet most expense trackers ignore them entirely. CarExpenses lets you enter your auto loan or lease terms once and gives you a live picture of where you stand. For loans: a payoff countdown with payments remaining, estimated balance, and percentage complete, plus an amortization breakdown showing principal versus interest as an animated stacked bar chart. For leases: the same cost visibility plus a lease mileage tracker that automatically monitors your odometer against your mileage allowance — no manual mileage entry needed.

The lease mileage tracker uses odometer readings from your refuels, expenses, and checkpoints to calculate your pace automatically. A color-coded pace indicator — under, on, or over pace — tells you at a glance whether you're on track or headed for excess mileage charges. A projected overage calculator estimates your total mileage at lease end and what the overage fee would cost at your per-mile rate, giving you time to adjust your driving before it's too late.

Both loans and leases support automatic payment scheduling — CarExpenses creates a recurring expense linked to your financing, so every car payment is tracked without manual entry. The app calculates your estimated monthly payment from standard loan amortization or lease formula (depreciation plus money factor), so you don't need an external calculator. Multi-currency support means cross-border financing is tracked in the currency you pay, with home currency conversion.

Expense categories give you structure. Tags give you flexibility. Create whatever labels make sense for how you actually use your vehicles — "Business," "Personal," "Tax Deductible," "Vacation 2024," "Highway," "Winter," "Warranty Repair," "Fleet Unit 3" — and apply them to expenses, refuels, checkpoints, trips, and revenue entries. There are no preset tag lists to work around; you define the vocabulary that fits your situation.

Tags become powerful when you filter by them. Pull up all business-related expenses across every vehicle for tax season. Compare fuel consumption tagged "Highway" versus "City." Review everything from a specific vacation or road trip. Filter by a single tag or combine multiple tags to narrow down exactly what you're looking for — across any list, any vehicle, and any time range.

Because tags work across every entry type, they create cross-cutting views that categories alone can't provide. A "Road Trip Summer 2025" tag applied to the refuels, tolls, parking, and checkpoints from a trip lets you see the complete picture of that journey in one filtered view — even though those entries span different categories and different entry types. Tags are the glue that connects related records your way.

Most vehicle expense apps are built for one person. CarExpenses is built for families, couples, and teams. Invite other people to your account and control what they can see and do with four role-based access levels: Owner — full control including billing and subscription management. Admin — everything the owner can do except manage the subscription. Driver — can only see and edit vehicles they've been assigned to, keeping other vehicles private. Viewer — read-only access to all data, for accountants, managers, or anyone who needs to see records without changing them.

Vehicle assignments are flexible in both directions: assign multiple drivers to one vehicle (the family car everyone shares), or assign multiple vehicles to one driver (the employee who rotates between company trucks). Each person logs expenses, refuels, and checkpoints on the vehicles they have access to, and every record shows who entered it — so there's full accountability and visibility across the account.

The result is a shared source of truth for every vehicle. No more duplicate spreadsheets, no more "did you log that fill-up?", no more wondering who took the car to the shop. Everyone on the account works from the same data — filtered by their role and vehicle assignments — and the activity feed on the dashboard shows what's been happening across all vehicles at a glance.

Data without analysis is just numbers. CarExpenses turns your logged records into answers with four built-in reports. The Fuel Economy Report shows your actual consumption, cost per distance, and efficiency trends over time — filtered by tags to compare city versus highway, summer versus winter, or any other driving pattern. The Expense Summary Report breaks down where your vehicle money goes by category and expense type, with daily and monthly averages and visual distribution charts.

The Yearly Report puts your entire year on one screen — month-by-month breakdown of mileage, fuel, and expenses so you can spot seasonal patterns, identify high-cost months, and compare years at a glance. And the Travel Report is built for anyone who needs to document business mileage for tax deductions or employer reimbursement — showing your business use percentage, deduction estimates using official IRS and CRA rates, and per-travel details with all linked records.

Every report supports date range filters with quick presets, single vehicle or all vehicles, tag-based filtering, and CSV export for spreadsheets, tax prep, or your accountant. Your data, your way — we don't lock you in.

CarExpenses works wherever you drive and in the language you prefer. The app is available in English, Russian, French, and Spanish, with every label, menu, and message fully translated — not machine-generated placeholders, but proper localization. Switch languages in your profile settings at any time; the entire interface updates immediately.

Choose between metric and imperial units for distance (km / mi), fuel volume (liters / gallons (US/UK)), and consumption format (L/100km, km/L, or MPG). All data is stored internally in metric and converted to your preferred display units throughout the app — so you can switch units anytime without losing accuracy or needing to re-enter anything.

Multi-currency support lets you define a home currency and log expenses or refuels in any currency when you're traveling abroad. Record the foreign amount at the pump or register, then enter the actual bank-charged amount in your home currency once your statement arrives. Both values are stored, and your spending totals always reflect what you really paid — not an approximate internet exchange rate.