Vehicle Management
Add and manage multiple vehicles with comprehensive details. Track everything from basic info to purchase history, all in one place.
Display name, make, model, year, color, and VIN
Trim, transmission type, engine type and displacement, fuel tank volume
Initial odometer reading with support for metric (km) or imperial (miles) units
Purchase details including price, date, and seller information
Vehicle photo and attached documents (registration, title, etc.)
Free-form notes field for any additional information
Refuel Tracking
Log every fill-up with comprehensive details. Track fuel tank levels for accurate consumption calculations that actually mean something.
Odometer reading and date/time for each fill-up
Volume purchased and fuel tank level after refueling (0–100% for accurate consumption calculations)
Price per unit and total cost tracking
Multi-currency support — enter price in foreign currency when traveling, with conversion to home currency
Gas station name and address for location tracking
Photos or scans of receipts as attachments
Custom tags for flexible categorization and reporting
Notes field for additional details
Expense Tracking
Record maintenance, repairs, and all other vehicle costs with detailed breakdowns. Attach receipts, track locations, and organize with tags.
Odometer reading and date/time
Current fuel tank percentage (0–100%)
Expense kinds: oil change, tire rotation, filter change, part replacement, car wash, parking, toll, towing, fine, insurance payment, registration, and more
Short summary and detailed notes
Cost breakdown: parts, labor, fees, taxes, and total
Multi-currency support with home currency conversion
Service provider name and address
Invoices, photos, and PDF attachments
Custom tags for categorization and reporting
Checkpoints
Capture point-in-time vehicle snapshots. Perfect for recording vehicle state at specific moments — before a trip, after service, or any time you want to document your vehicle's condition.
Odometer reading and date/time
Fuel tank level (0–100%)
Notes and observations
Document attachments
Tags for categorization
Service Intervals & Reminders
Configure recurring maintenance schedules and never miss an oil change or tire rotation. Get notified when service is due based on distance, time, or both.
Configure maintenance services: oil changes, tire rotations, brake inspections, and more
Set up recurring expenses: car washes, insurance renewals, registration fees
Distance-based, time-based, or combined triggers (whichever comes first)
Notifications and alerts when service is due or approaching
Travel Tracking
Log trips for mileage records, business expense reports, or personal tracking. Record your journey from start to finish with all related expenses linked together.
Start travel: enter date/time, starting odometer, departure location, and trip purpose
Add travel points: record intermediate checkpoints with odometer readings
Automatic location detection available for travel points
End travel: close the trip to calculate total distance and duration
Trip summary: view all expenses incurred during the trip
Assign custom tags for reporting and organization
Perfect for mileage reimbursement or trip cost reporting
Reports & Analytics
Gain insights into vehicle costs and usage. See where your money goes with detailed breakdowns, fuel efficiency trends, and comprehensive summaries.
Upcoming services: view scheduled maintenance and due dates
Expense summary: total spending per vehicle or across all vehicles
Breakdown views: by expense category, by expense kind, by tag
Fuel analysis: total volume, fuel consumption (L/100km or MPG), cost per distance
Yearly report: month-by-month expense breakdown for any year
Digital Glove Box
Store important vehicle documents digitally. Keep insurance, registration, warranty information, and other paperwork organized and accessible.
Insurance policies with expiration date tracking
Registration and title documents
Warranty information
Any other vehicle-related paperwork
Tags
Go beyond basic categories with flexible tags you create and control. Organize your data your way and filter reports by any combination of tags.
Create custom tags to organize and filter data
Assign tags to expenses, refuels, checkpoints, and travels
Use tags in reports for flexible grouping and analysis
Examples: "Business", "Vacation", "Tax Deductible", "Warranty Repair"
Multi-User & Roles
Share vehicle access with family members or team. Control who sees what with role-based permissions designed for households and small businesses.
Owner: full access including subscription management
Admin: full access except subscription settings
Driver: manage only their assigned vehicles
Viewer: read-only access to all data
Localization
Use CarExpenses in your preferred language with your preferred units. Track expenses in multiple currencies with automatic conversion to your home currency.
Languages: English, Russian, French, Spanish
Units: metric (km, liters) or imperial (miles, gallons)
Multi-currency support with user-defined home currency